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Emergency Distance Learning Policy

(approved by Senate June 2025)

In the event of an emergency* campus closure when the determination is made that campus operations are to be remote, we recommend the following considerations be made for scheduled in-person classes:

  • It would be reasonable, if not preferable, to cancel class entirely. Online learning done in an emergency fashion should not be considered a default fallback option available at a moment’s notice. Careful planning by the instructor is vital if a switch in modality is to be effectively achieved.

  • Transition to a synchronous online session should not happen without 12 hours notice. For example, students/faculty who are on campus at the time of a sudden closure will need time to return to a safe location where they can attend an online class.

  • Provisions for switching from in-person to an online synchronous modality should be mentioned in the syllabus/Learning Management System prior to the emergency, and the requirements for students should be made clear and not require technology other than that already specified by the required modality. Example wording:

    • Emergency zoom link: If there is an emergency and we need to pivot to online, we will use this zoom link to meet on the day and time that class is scheduled. This will be to check in and discuss next steps. For students that cannot attend the online session, a recording will be posted.

Alternatives to an online synchronous session could include:

  • A recorded online synchronous session that students may attend if they can. Students who are unable to attend can be provided access to the recording to serve as a substitute form of instruction. An opt-out from recording option for students attending the synchronous session should be offered.

  • An independent learning activity that can be completed by the student at their own time.

  • A video recorded by the instructor and posted for everyone.

The Online Learning Committee is happy to work with programs, departments, and faculty to help craft sample wording and syllabus design options for instructors who would like to include an online provision for their classes in the event of an emergency. Please contact the Chairs of the Committee for such help.

*Emergency: Emergency in this case refers to the LaGuardia/CUNY authorized cancellation of classes for a day or part of a day.